Privacy Policy
Effective Date: 7/1/2026
1. Introduction
GDC Database Services LLC (“Company,” “we,” “our,” or “us”) operates the ActivitySign.net platform (“Platform”), a Software-as-a-Service (SaaS) solution designed to help businesses manage client activities, collect signatures, and handle related forms and agreements.
This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when end users access or use ActivitySign.net.
2. Information We Collect
We may collect the following personal information:
• First Name
• Last Name
• Email Address
• Client ID Number
• Company Identifier
Information is collected when users sign activities, complete forms, or execute agreements.
3. Use of Information
We use the collected information to:
• Operate the Platform
• Facilitate electronic signatures
• Track attendance and participation
• Support customers
• Improve services
• Send communications and marketing (users may opt out)
4. HIPAA Compliance
GDC Database Services LLC is committed to maintaining compliance with the Health Insurance Portability and Accountability Act (HIPAA) where applicable.
We implement administrative, physical, and technical safeguards to protect Protected Health Information (PHI), including:
• Access controls
• Encryption where appropriate
• Secure data storage
• Workforce training and confidentiality obligations
We only use or disclose PHI as permitted or required by law or pursuant to agreements with our clients (Covered Entities or Business Associates).
If PHI is involved, we enter into Business Associate Agreements (BAAs) where required.
5. Data Sharing
We do not sell personal information.
Information may be shared with:
• Client organizations
• Service providers
• Legal authorities when required by law
6. Data Security
We maintain reasonable safeguards to protect data. However, no system is completely secure.
7. Data Retention
We retain data as necessary to support business operations, legal requirements, and client needs.
8. User Rights
Users may request access, correction, or deletion of their data and may opt out of marketing communications.
9. Children’s Privacy
The Platform is not intended for children under 13 without appropriate consent.
10. Updates
We may update this policy periodically.
11. Contact Information
GDC Database Services LLC
support@gdcdatabaseservices.com